POST 09/04 : SENIOR SECRETARY REF NO: DBE/19/2026
Branch: Finance and Administration
Chief Directorate: Financial Management Services
Directorate: Supply Chain Management
SALARY : R269 499 per annum
CENTRE : Pretoria

REQUIREMENTS : The applicants must be in possession of a Senior Certificate or equivalent qualification; Good understanding of the operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal); Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook). Ability to think clearly and concisely, be friendly, confident,
work independently; Ability to work under pressure; Ability to multi-task and cope with workloads; General office management; Willingness to learn quickly; Accuracy and be adaptable; Planning and organisational skills.

DUTIES : The successful candidate will be responsible for secretarial and general administrative support services to the Director. Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors; Taking responsibility for the general organisation, tidiness and image of the Office of the Director. Handling, screening and managing incoming telephone calls, taking messages and transfer telephone calls to the Director or relevant units ensuring the efficient flow of information. Managing and coordinating the diary of the Director; Facilitating logistical arrangements for meetings, workshops and appointments; Making arrangements for the
Directors work related travel itinerary by coordinating transport and accommodation requirements and compiling and reconciling subsistence and travel claims; Maintaining a document management and an orderly filing system; Preparing submissions and reports; Assisting with the consolidation of the Directorate’s reports. Providing secretariat support during meetings; Managing all communications; Screening incoming and outgoing calls in the office of the Director; Performing any other duties as delegated.

ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398 or Ms M Mahape Tel No: (012) 357 3291
NOTE : All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose his/ her financial interests and be subjected to a security clearance.

The Department of Basic Education is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. Preference will be given to underrepresented groups as per the DBE Employment Equity Targets. Women and people with disabilities are encouraged to apply.
APPLICATIONS : Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application at Recruitment@dbe.gov.za. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za.
FOR ATTENTION : Ms M Mahape/Ms N Kumalo
CLOSING DATE : 27 March 2026
NOTE : Applications must be submitted on the most recently approved Z83 Application for Employment Form, obtainable from the DBE Website or any Public Service Department/Webpage. Use of the old Z83 Form will result in disqualification. The Z83 must be completed in full and page 2 duly signed. A clear indication of the post and reference number that is being applied for must be indicated on your Z.83. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 with a
detailed Curriculum Vitae (only).