Closing Date: 2026/07/29
Reference Number: NC452/2026/50215
Job Title: REGIONAL ADMINISTRATIVE CLERK X1
Division:Elections
Business Unit: Electoral Matters
Job Type: Permanent
Location: Municipal Office
Province: Northern Cape
Municipality: NC452 – GA-SEGONYANA

(An inclusive remuneration package of R386, 919 per annum

Duties: Regional Human Resource Administration: Support efficient human resource administration services for the regional office by development and maintenance of an effective filing system; render assistance with recruitment of employees in the region; facilitate appointment of Municipal Electoral Officers (MEO)s; maintain a leave register; keep and maintain personnel records and the attendance register; record, organise, store, capture and retrieve correspondence and data (line function); update registers and statistics; handle routine enquiries; make photocopies and receive or send facsimiles; distribute documents/packages to various stakeholders as required; type basic letters and/or other correspondence when required; keep and maintain the incoming and outgoing register of the component; coordinate logistics of meetings.

Regional Financial Administration: Ensure regional creditors are paid timeously by liaising with internal and external stakeholders in relation to procurement of goods and services; obtain quotations and follow up on submission of invoices; complete procurement forms for the purchasing of standard office goods; stock control of office stationery and other assets in the regions;; keep and maintain the asset register of the district; coordinate submission of assets; submit quarterly reports; capture and update expenditure in the district; check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval; handle telephone, rental accounts and petty cash for the component; submit regular reports;

Regional Travel and Office Services: Coordinate travel and accommodation; manage pool vehicle administration mail, and courier service in the district; provide reception and office administrator services

Regional Facilities Management: Facilitate minor building maintenance works, including cleaning contracts

Basic Requirements:  The successful candidate must be in possession of a Grade 12/Matric plus 3 years relevant working experience; knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous; knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment; compute and collecting statistics; office administration skills; minute taking; consolidation of reports; good verbal and written communication skills; good organizing skills and computer literacy; the successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district.

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