POST 40/04 : ADMINISTRATION CLERK: SUPERVISOR (X3 POSTS)
SALARY : R325 101 – R382 959 per annum (Level 07)
CENTRE : Works Maintenance Unit Gauteng, Thaba Tshwane, Pretoria Ref No: LOGDIV/01/40/25/03/A
Works Maintenance Unit Western Cape, Wynberg, Cape Town Ref No: LOGDIV/01/40/25/03/B
Works Maintenance Unit Northern Cape, Diskobolos, Kimberley Ref No: LOGDIV/01/40/25/03/C

REQUIREMENTS : A Grade 12 certificate (NQF Level 4) or equivalent with a minimum of three (3) years’ relevant experience in Public Administration, Human Resources or related environment. Special requirements (skills needed): Demonstrable competency in acting independently, Professional, Accountable and with Credibility. General computer literacy. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette and above-average planning and organising skills. Good people skills. High level of reliability. Good verbal and written communication skills. Ability to act with tact and discretion. Ability to
identify and handle confidential matters. Knowledge and understanding of relevant legislation, policies, prescripts and procedures applicable in the public service sector. The ability to collect and capture data. Knowledge of Regional Facilities Interface Management (RFIM) processes and works maintenance procedures.

DUTIES : The suitable candidate will be responsible for providing supervisory oversight and delivering comprehensive clerical, personnel, financial, and maintenance administration support services to ensure effective service delivery in line with prescribed policies and procedures. The successful candidate will manage correspondence, filing systems, registers, and databases; handle routine enquiries; and facilitate the accurate distribution, processing, and safekeeping of documentation. Key responsibilities include maintaining leave and attendance registers, managing personnel records, coordinating travel and accommodation arrangements, and supervising subordinates through task allocation, performance monitoring, and on-the-job training. The incumbent will also provide financial administration support by capturing and updating expenditure records, verifying subsistence and travel claims, and managing petty cash and telephone accounts. In addition, the role entails coordinating and administering regional maintenance activities by preparing, verifying, and processing documentation related to maintenance functions, as well as monitoring and updating records, registers, and statistics to support compliance and accountability. The suitable candidate will ensure effective records and document management through the application of registry and
archival procedures, safeguard accurate information systems for audit readiness, and liaise with stakeholders to provide feedback on routine
enquiries, thereby contributing to the overall efficiency of the RFIM Section.

ENQUIRIES : Maj W.L. Maswanganyi Tel No: (012) 674 6717/WO1 H. Tieties Tel No: (012) 402 2824
APPLICATIONS : Department of Defence, Logistics Division, 228 Visagie Street, Peterson Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za
NOTE : It is the Department’s intention to promote equity (race, gender and disability) Through the filling of this posts with candidates whose
transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

CLOSING DATE : 14 November 2025 at 16h00 (Applications received after the closing date and faxed copies will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.