POST 05/218 : EXAM OFFICER REF NO: VTVET09/2026 (X2 POSTS)
(Permanent)
SALARY : R325 101 per annum (Level 07)
CENTRE : Vhembe TVET College (to be placed at Campus)

REQUIREMENTS : National Senior Certificate/level 4 or equivalent, Degree or Diploma (NQF Level 6) qualification in Education, Assessment, or a related field is required. At least 2 years’ experience in educational assessment, examination administration, or a similar role working in a TVET college is an advantage. Strong understanding of assessment methodologies, examination regulations, and educational policies is essential. Familiarity with TVET curriculum and assessment practices is highly beneficial. Excellent written and verbal
communication skills are crucial for liaising with faculty, students, and staff. The ability to clearly explain assessment procedures and address queries are vital. Proficiency in organizing and coordinating examinations, including scheduling, venue arrangements, invigilation, and result processing, is required. Being detail-oriented is important to ensure accuracy in examination procedures, assessment records, and result tabulation. Proficiency in using assessment management systems (ITS), databases, and software for examination purposes are necessary. Ability to work collaboratively with colleagues, academic staff, and external examiners to ensure smooth conduct of examinations and assessments. Adherence to ethical guidelines and Integrity in conducting assessment activities is essential to maintain credibility and fairness in the evaluation process. Capacity to address challenges related to examination logistics, student accommodations, or assessment irregularities effectively and efficiently.

DUTIES : Organizing and coordinating internal and external examination schedules, venues, and invigilators for various courses and programs within the campus. Implementing examinations, assessment policies and procedures to ensure fairness, accuracy, and compliance with regulations. Manage the administration of internal and external examination and assessments, including preparing examination and assessment timetables, examinations and assessment venues, examination and assessment papers, distributing materials, and collecting answer sheets. Managing the grading process, entering and verifying results, and generating and issuing progress reports for students and faculty at the end of each quarter, term, semester or trimester. Issuing of certificates and academic records to students. Monitoring the quality
and integrity of examination and assessment processes, managing the irregularity committee, identifying and addressing any irregularities or issues. Submitting daily reports during examination and assessment sessions. Providing guidance and support to students regarding examinations and assessment regulations, timetables, and procedures. Issuing of statement of results, certificates, progress reports and diploma to students. Maintaining accurate records of student assessments, examination scores, and related data for reporting and analysis. Submitting and receiving data TXT files to the DHET via EMIS. Updating and correcting errors on preliminary enrolment data. Finalizing Enrolment data. Conducting training sessions for staff, faculty and external invigilators on examination and assessment practices, procedures, and technology usage. Ensuring compliance with relevant policies, regulations, and guidelines set by Department of Higher Education & training, educational authorities or accreditation bodies. Collaborating with faculty and administrators to enhance examination and assessment practices, streamline processes, and improve overall quality of internal and external examinations and assessments.

ENQUIRIES : All enquiries should be directed to Ms Ramuzwila HN /Ms Mukhoro M/ Mr
Muthige M Tel No: (015) 963 7070 /7066/7095 respectively.
APPLICATIONS : Applications must quote the relevant references number and be directed to: Human Resources Management, Vhembe TVET College, Private Bag X2136, SIBASA, 0970.Alternatively, applications may be send to Hr.applications@vhembecollege.edu.za or hand-delivered to: Human Resources Management, Central Office, Site 203, Unit A, SIBASA
CLOSING DATE : 02 March 2026 at 16:30.
NOTE : Application submission Guidelines: Applicants are required to submit their applications accompanied by a completed and signed Z83 form (2021 version), available from any public services Department. The application must include a detailed curriculum Vitae highlighting relevant qualifications, (only shortlisted candidates will submit proof of results) experience for the post, and the contact details of at least three (3) references. All positions that indicate to be placed on campus, Vhembe TVET College Campuses are situated around Vhembe
District Municipality in Limpopo) Please take note that communication in relation to the process will be limited to the short-listed candidates. If you have not received any correspondence within three (3) months after the closing date, please consider your application unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification
verification, and employment verification) Certified copies of qualifications and other supporting documents will be required only for Shortlisted candidates and to be submitted on or before the interview date. Please note: Our offices are situated across four local municipalities. Vhembe TVET College is an equal opportunity employer and encourages applications from persons with disabilities. The college reserves the right to withdraw any post at any time. Late applications will not be considered. Vhembe TVET College is an equal
opportunity, affirmative action employer. Applications are invited from suitably qualified and knowledgeable candidates for appointment for the following positions.