POST 05/216 : PERSONAL ASSISTANT TO THE DEPUTY DIRECTOR-GENERAL REF NO: DHET85/02/2026
Branch: University Education
SALARY : R325 101 per annum (Level 07)
CENTRE : Pretoria

REQUIREMENTS : An appropriate Bachelor’s/ National Diploma (NQF level 6) in Office Management/ Administration or a related qualification. A minimum of One (1) year of relevant experience in rendering administrative and secretarial support to the Senior Manager. Good interpersonal and communication skills to interface with people from diverse backgrounds. Basic and background knowledge of international Relations, diplomatic relations and etiquette, higher education and training legislation, policies, prescript and procedures. Sound
knowledge of Public Financial Management Act, Government domestic and international travel policies. Reasonable experience in using computer applications MS Word, Excel, Power Point, and Outlook. Good Organizational and basic events management skills. Willingness to travel and a valid driver’s license.

DUTIES : Perform scheduling activities, coordinate the Chief Director’s diary and schedule meetings and engagements both internally and externally and domestically and internationally. Coordinate the Chief Director’s travel and logistical arrangements including flights, hotel bookings, visa and transfers, requisitions, and travel claims. Arrange meetings for the Chief Director’s including venues and catering as required. Prepare meeting agendas and circulate them to the required people. Record, finalise, and distribute meeting minutes to the required people. Provide and distribute documentation packs to the meetings with the Chief Director. Answer all telephone calls courteously
and with speed, performing screening and directing them to the relevant offices. Send emails and letters on behalf of the Chief Director. Maintain adatabase of any individuals and their contact details that the Chief Director may require to speak to, ensuring speedy connectivity. Liaise with external stakeholders as required for information and planning. File, register, and track all documentation. Priorities all correspondence timeously and finalise memos and letters before acquiring a signature from the Chief Director. Maintain and efficient filling and document control system for the Office of the Chief Director. Collect and coordinate the documents that relate to the Office of the Chief
Director’s budget. Participate as an active member of Directorate International Relations. Act professionally as the contact person of the Office of the Chief Director.

ENQUIRIES : Ms E Sithole/ Mr R Kgare/Ms XE Rikhotso Tel No: (012) 312 5442/5498/5513
APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply
CLOSING DATE : 27 February 2026
NOTE : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website and follow the easy prompts/instructions. Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation. Women and people living with disability will receive preference in all DHET posts”. N.B. All shortlisted candidates will be required to complete a relevant competency exercise.