Assistant Office Manager Job at Home Affairs
POST 20/49 ASSISTANT OFFICE MANAGER REF NO: HRMC 25/25/3
SALARY : R468 459 – R551 823 per annum (Level 09)
CENTRE : Head Office: Tshwane, Office of the Deputy Director-General: Immigration Services
REQUIREMENTS : An undergraduate qualification in Administration Management or Office Management and Technology, or Business Management at NQF level 6 as recognized by SAQA. Three (3) years’ experience at a Senior Administrative Officer Level in an Office Management / Administration environment. Knowledge of Office Administration, and document management methodologies. Knowledge of the Constitution of the Republic of South Africa. Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, as well as Government Structures. Knowledge of Human Resource Regulatory Framework. Knowledge of Finances related
regulations. Excellent abilities and experience in project management, project optimization, and the use of online systems. Willingness to travel and work extended hours where required. Required skills and competencies: Client orientation, customer focus and innovation. Financial Management. Program and project management. Planning, organizing, coordinating and time management. Problem solving and decision making. Office and project administration. Excellent written and verbal communication skills. Telephone Etiquette. Document management and minute taking. Ability to instill appropriate processes and systems, as well as enabling technology, to support the Office in efficiently and effectively managing the required work. Support digital transformation. Computer literacy. Patriotic, Honesty, Integrity and
Accountability.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks: Administrate effective operations within the office of the Deputy Director-General (DDG). Provide effective secretarial support services to the DDG, including extensive diary management. Liaise and interact with various departmental business units regarding enquiries and any information requested from the unit. Receive, record and compile realistic schedules of appointments for the DDG. Handle the procurement of standard items such as stationary, refreshments, etc. for the DDG. Make travel and accommodation arrangements, and process travel and subsistence claims. Track submissions and reports due. Provide administrative duties i.e filling of documents and leave. Control the flow of correspondence and monitor target dates and turnaround times. Scrutinize submissions / reports and make notes and / or recommendations. Oversee the postal, messenger services and cleaning services. Consolidate Branch reports. Attend selected meetings with the DDG and take minutes. Prepare presentations for the DDG. Manage events of the Office of the DDG. Ensure the effective implementation of operational objectives and innovations (digital transformation, records- and document management solutions, process improvements and information management
and analysis), in order to enhance service delivery. Provide project support to the Branch as directed. Implement governance processes, frameworks and procedures. Ensure effective and efficient management of physical and financial resources.
ENQUIRIES : Head Office: Mr R Mohlaka Tel No: (012) 406 4246
APPLICATIONS : Applications compliant with the “Directions to Applicants” above, must be submitted online at https://eRecruitment.dha.gov.za or sent to the correct address specified as follows: Head Office: Postal Address: Private Bag X114, Pretoria, 0001. Physical Address: 230 Johannes Ramokhoase Street, Pretoria, 0001
DEPARTMENT OF HOME AFFAIRS
APPLICATIONS : Applications must be submitted online at https://eRecruitment.dha.gov.za or send to the correct email address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed.
CLOSING DATE : 04 July 2025
NOTE : Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za (citing the correct post number and job title) a comprehensive CV, (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission limited to 2.5MB in size (for emailed applications). Shortlisted candidates are required to submit a
copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and details of current earnings as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). In
order to be considered for appointment into Senior Management (SMS) posts, applicants potentially considered suitable are required to complete the online “Pre-entry Certificate for entry into the Senior Management Services” course; obtainable at the National School of Government (NSG), under the name “Certificate for entry into the SMS”. Full details can be obtained via the following
link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Once appointed, the entering into of an employment contract (for SMS posts), serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, ONLY.
