POST 35/112 : ADMINISTRATION OFFICER: COURSE ADMINISTRATION REF NO: HO 2025/09/77
Directorate: Core Curriculum
SALARY : R325 101 per annum
CENTRE : National Head Office: Pretoria

REQUIREMENTS : Recognised three (3) year degree/national diploma in Human Resource Development/Management or equivalent qualification and 2-3 years relevant experience in Human Resource Development. Valid driver’s licence. Computer literate. Competencies and Attributes: Course and curriculum development. Research and evaluation. Financial management and facilitation skills. Plan, organize, lead and control. Project management. Presentation skills. Conflict management. Report writing and time management. Confidentiality. Coaching and mentoring. Understanding of Public Service policy and legislative framework. Knowledge of Correctional Service Act. Service delivery and client orientation. Integrity and honesty. Assertiveness. Willingness to travel. Influence and impact. Good communication, decision making and problemsolving skills.

DUTIES : Administer training schedules, venues, facilitators, and learning resources. Prepare and disseminate training invitations, attendance registers and programmes. Liaise with trainers, course coordinators and attendees for smooth execution of training. Ensure compliance with departmental policies, procedures and training standards. Support the implementation of quality assurance mechanisms for training delivery. Handle confidential information with professionalism and integrity. Capture and maintain accurate learner records and training registers. Process registration, assessments and completed documentation. Monitor attendance, compile reports and maintain
course databases. Draft and type correspondence, submissions and minutes related to training activities. File and archive training documents and records according to approved procedures. Assist in compiling statistics, reports, and presentations for training analysis. Administer logistics and operational support. Arrange accommodation, transport, catering, and training materials for courses. Ensure training venues are prepared and resourced according to requirements. Coordinate procurement of course-related materials and supplies. Management of physical/information resources and adherence to DCS policies/procedures. Administer own inventory control. Signing of
attendance register. Administer own stationery. Compile own performance contract in agreement with supervisor. Ensure proper management of all types of leave. Compile weekly/monthly reports. Compliance with DCS policies and procedures.

ENQUIRIES : Ms N Khumalo Tel No: (012) 305 8589/ (012) 307 2174.
NOTE : Appointment under the Public Service Act

DEPARTMENT OF CORRECTIONAL SERVICES
APPLICATIONS : Send your complete application to: National Head Office: Department of Correctional Services, Post Advertisement Section, Private Bag X136, Pretoria, 0001 OR hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and Schubart Street) OR you can indicate the reference number on the subject line and email your application to NationalOfficeHRM@dcs.gov.za. Contact persons: Ms N Khumalo (012) 305 8589/ (012) 307 2174. Candidates
must comply with the minimum appointment requirements. CV’s should be aligned to reflect one’s degree of compliance with the advert requirements and responsibilities. It is the sole responsibility of an applicant to ensure that their application reaches DCS before the closing date of 14 October 2025 @ 15h45.
CLOSING DATE : 14 October 2025 at 15h45
NOTE : Before you apply: All costs associated with an application will be borne by the applicant. The Department of Correctional Services is an equal opportunity employer. The Department will take into consideration the objectives of Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in filling of these vacancies. It is our intention to promote representivity in respect of race, gender and disability through the filling of these positions. In support of this strategy, applicants need to indicate race, gender and disability status on the application form/CV. Applicants who have retired from the Public Service with a specific determination that they cannot be re-appointed or have been declared medically unfit will not be considered. Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful. Please do not call the department to enquire about the progress of your application. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification and criminal records verification. Appointment will be provisional, pending the issue of a security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Fingerprints may be taken on the day of the interview. Applications: Applications must be submitted on the Z83 form (Public Service application form) obtainable from any Public Service department and must be completed
in full. Only a detailed CV should be attached to your application form. Only shortlisted candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview. Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested in. For re-advertised posts, candidates who previously applied need to reapply. The Department of Correctional Services reserves the right not to fill any of these advertised posts.