Electoral Commission of South Africa (IEC)
Closing Date: 2026/03/30
Reference Number: NAT/2026/48320
Job Title: ASSISTANT MANAGER: HUMAN RESOURCES ADMINISTRATION
Division: Human Resources
Business Unit: Human Resource Management
Job Type: Permanent
Location: National Office
Applications are invited from suitably qualified and experienced applicants to the vacant post below in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups and targets as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply.
ASSISTANT MANAGER: HUMAN RESOURCES ADMINISTRATION
National Office (Tshwane)
(Inclusive remuneration package of R784,260.00 per annum)
The Assistant Manager will oversee the implementation of election staff recruitment and payment in accordance with the policies and procedures; assist with the HR systems relating to the recruitment and payment of all election staff; and administer all forms of leave and leave related aspects. The position reports to the Deputy Manager: Human Resources Administration.
KEY RESPONSIBILITIES
Provide input in the development of the recruitment and payment project plans, with specific emphasis on electoral related and expansion staff ; Identify improvements or gaps in standard operating procedures (SOPS), Recruitment and Payment Plans (RPPs) and revise/amend documents accordingly for approval and implementation; Make input into delegation framework to maintain effectiveness of procedures, and the controls required; Maintain comprehensive documentation of all the RPP records, including procedures, configurations, and troubleshooting steps; Provide regular reports on progress; Assist with the overall administration of leave, including special leave applications, unpaid leave, as well as terminations of permanent and fixed term contracts employees; Assist with proper access permissions and security on the SAP Time Management system; Provide technical support to users, handling and resolving queries relating to leave; Provide regular leave reports; Assist with leave provisioning reporting at year end; Work closely with SAP consultants to review and revise system enhancements on SAP; Assist with the development of HR systems such as SAP Time Management, ESS and ERS and advise on implementation processes; Monitor the systems’ performance and identify potential issues or bottlenecks; Troubleshoot technical problems and resolve issues related to the ESS, SAP Time Management and e-Recruitment System; Assist to install and maintain software updates and upgrades, ensuring system stability and security; Monitor electoral staff recruitment and payment data processing, including leave management; Ensure compliance with relevant laws, RPPs and regulations; Monitor active new electoral hires and terminations accurately; Facilitate the development of training materials and support/train users on how to use the relevant SAP Time Management modules, ESS and e-recruitment system; Conduct training on the systems to relevant stakeholders; Provide guidance on relevant systems and processes; Report and comply with financial transactions’ requirements, as well as personnel and legal obligations on a timely basis; Provide input in the determination of the budgets required for electoral staff related projects and leave provisions or leave pay-out; Appropriately communicate election staff information through team meetings, one-on-one meetings, email, and regular interpersonal communication; Facilitate communication between HR in the provinces, as well as RCSOs in the regions; Provide a centralised platform for managing all aspects of the election recruitment and payments processes; Provide a centralised platform for managing all aspects relating to leave management.
ESSENTIAL QUALIFICATIONS AND SKILLS
Qualifications:
• Relevant three-year tertiary qualification in the Human Resources, i.e. BCom or BA in HR or related field.
Experience
• 6 years relevant working experience of which at least 4 years’ experience must be at supervisory level
• Proven / evident successful experience in HR administration within public or private sector
• Project management
• SAP Time Management experience will be advantageous
Knowledge
• Relevant policies and legislation
• HR and employment laws
• HR skills and knowledge
• Administration skills
• Data management skills
• Excellent computer skills (working on excel)
• HR Information Systems
• Organisational and planning skills
• Report writing skills
• Government financial legislation and regulations
• Knowledge of SAP Time Management will be advantageous
Applicants for the above position must be a South African citizen, with no prominent political profile or holding political office in the last 5 years. Application submissions must in all cases be accompanied by an updated comprehensive curriculum vitae (CV), as well as certified copies of all qualifications and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may furthermore amend the requirements and functions of its positions from time to time as may be necessary.