Closing Date: 2025/07/15
Reference Number: NW/2025/46590
Division: Provincial
Business Unit: Office of the PEO
Job Type: Permanent
Location: Provincial Office
Province: North West

The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.

PERSONAL ASSISTANT TO PROVINCIAL ELECTORAL OFFICER (PA TO PEO): ADMINISTRATIVE OFFICER LEVEL

NORTH WEST PROVINCIAL OFFICE

(An inclusive remuneration package of R558 876.00 per annum)

To provide general administration and office management support and assistance to the Provincial Office. This position reports to the Provincial Electoral Officer (PEO).

Duties: Set up travel, accommodation, meetings, speaking engagements and other appointments; facilitate events and conferences logistical arrangements; organise catering and refreshments; manage the day-to-day office support operations; order stationery; liaison with staff, suppliers and stakeholders for quotations, placing and expediting orders for supplies; screen phone calls, open and sort mail, and summarise reports and memos; receive visitors; take minutes; maintain files and records for the PEO; set up and manage both electronic and paper filing systems; prepare, format and catalogue information for internal and external distribution; write letters and memos, compile data for reports, create computerised presentations, write reports, transcribe dictation, edit, proof-read, and transmit text, data, and graphics; complete governance reporting for PEO; provide detailed data analysis support and reports; maintain confidentiality and exercise discretion at all times;

Basic Requirements:  The successful candidate must be in possession of a Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; knowledge of the Electoral Commission and election related matters will be advantageous;  ability to liaise with stakeholders and respond to financial queries; good office administration skills; good verbal and written communication skills; good organizing skills and very good knowledge of computer packages; research and project management experience will be advantageous; a valid driver’s license and must be prepared to travel extensively.

Applicants for the above position should not have a high party political profile. Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the curriculum vitae, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subjected to a probation period of not less than 12 months, successful applications will be required to enter into a performance contract.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.