Closing Date: 2025/07/15
Reference Number: NW/2025/46588
Division: Finance
Business Unit: Corporate Services
Job Type: Permanent
Location: Provincial Office
Province: North West

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution.  The Electoral Commission is an equal opportunity affirmative action employer.  It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan and disabled persons are encouraged to apply.

senior accountant: finance & facilities management

North west provincial office

(Inclusive remuneration package of R668 964.00 per annum)

The purpose of this position is to implement management decisions to achieve objectives established by management regarding finance and facilities management in the province. This position reports to the Assistant Manager: Finance and Facilities management.

Provincial Accounts Payable (Creditors) and Payments: Manage receipt and validation of payment requests in the province; verify and authorise expenditure allocations in compliance with policies; receive and validate pre-payment report, check entries, authorise payments in line with delegations; check creditors run by matching creditor invoices to payment vouchers; authorise payment vouchers /incidental payments; ensure that payment dates on payment voucher match; audit daily payments and requisitions and invoices.

Provincial Asset Monitoring and Reporting: Prepare monthly, quarterly, and other reports that measure the implementation progress and deadlines against that of the asset management plan in the province; provide regular reports to the management; report on the service performance of capital assets, as well as financial aspects extracted from the asset register, and submit data into the ERP system or to Financial Management at national office for authorisation and for inclusion in the formal monthly, quarterly, and annual reports.

Provincial Compliance Verification: Perform regular compliance verification on purchase orders, contracts, payroll and reimbursements entries, and all payments in the province; institute methods and processes to prevent all provincial employees from acting unethically or illegally with financial matters; ensure that Finance staff in the province receive necessary compliance training to effectively perform their duties within regulatory framework; communicate all financial ethical guidelines to every employee, and ensure that they are being strictly followed; investigate bottlenecks or hindrances arising from compliance-related implementation, and provide resolutions to the issues; initiate investigations into any violation of compliance rules, and advise the Provincial Manager of any further action to take in that regard.

Provincial Acquisition Management: Facilitate invitation of quotations (RFQs) and open bids in the province, based on applicable database of suppliers, for the purchase of goods and services; including compulsory briefing and site inspections; facilitate the evaluation and adjudication of quotations and open bids; facilitate conclusion of contracts / service level agreements with bidders; compile consolidated bid statistics for Financial Management.

Provincial Purchasing Management: Maintain, where delegated, entity and individual statuses on the system; process specifications, and support acquisition management with the selection of vendors for RFQs, based on a prescribed system; process requisitions into purchase orders; commit orders for payment on the payment system.

Provincial Contract Management: Manage provincial contracts / service level agreements with bidders in relation to-progress with assigned projects; completion of projects; extension of project durations; cession of contracts; termination of contracts; non-compliance and non-performance.

Travel and Office Services: Operational management of the assigned vehicles; manage receipt of inwards goods (i.e. non-procurement deliveries), mail, and courier service; implement and provide travel and accommodation booking service for the provincial electoral office.

Provincial Facilities Management: implement responsibilities regarding strategy, staff management, key stakeholder and business relationships, financial and project management, on facilities; facilitate major and minor building projects (i.e. repairs, maintenance, refurbishments, heating, air conditioning, etc.), including contracts so that projects are delivered within budget and timeframe; facilitate all buildings’ compliance requirements are met and are up to date, including environmental, health and security standards; implement access to provincial electoral offices’ facilities, including management of security, and parking, at all facilities and temporary facilities (e.g. ROCs); supervise cleaning contracts for all sites / facilities of the provincial electoral office; implement office and facility relocations, including co-ordinating exchange and signing of lease agreements; implement Business Recovery and Continuity Plans for all facilities in the province.

Human Resources Management: Ensure employees follow policies and procedures; Inform employees, about new policies and programmes from management; provide clarity and support to employees with regard to new policies, programmes, and actions; regularly review needs of employees, ensure employees are oriented to the Electoral Commission, its policies, facilities; provide ongoing feedback about employees’ performance; attend to both line function and supervisory responsibilities; Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct and integrity;

 Basic requirements: Matric/N3, an appropriate three year tertiary qualification (diploma or degree) with a minimum of 4 years relevant post qualification experience in the financial environment; knowledge of the Electoral Commission and election related matters; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation;  knowledge of accounting principles, SAP systems and budget processes; good verbal and written communication skills; excellent financial administration and accounting skills; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation; good computer literacy and excel skills; good interpersonal skills and a high level of ethical conduct; willingness to travel extensively and a valid driver’s license is compulsory. 

Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents, identity document and driver’s license. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach the requested documents will result in the application not being considered.  Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.  All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position/s after advertising it and reserves the right not to make any appointment in the above post/s.  Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.