Umalusi
PRACTITIONER: INFORMATION AND RECORDS MANAGEMENT
Pretoria
Job Reference Number: UM-99
Department: Human Capital Management (HCM)
Business Unit:
Industry: Admin/Office Support
Job Type: Permanent
Positions Available: 1
Salary: Market Related
The Quality Council for General and Further Education and Training (Umalusi) is a statutory body mandated by legislation to quality assure education provision in General and Further Education and Training.
Job Description
Duties:
● Ensure compliance and implementation of the approved file plan, policies, and procedures.
● Develop, review, and implement policies, procedures, and manuals in relation to information and records management practices.
● Ensure the safekeeping of organisational records.
● Ensure proper management of postal and courier services.
● Ensure proper management of Umalusi records at off-site storage.
● Build stakeholder relations.
● Scanning and indexing of documents.
● Quality control of documents.
● Respond to information inquiries, giving appropriate access to information.
● Identify the best appropriate Information and Records management resources.
● Ensure documents are filed accurately and in line with the file plan.
● Compilation and submission of monthly reports.
● Establish retention and disposal schedules.
● Training, advising, and overseeing the implementation of Information and Records management best practices to management and staff on records management.
● Perform other records management functions.
Job Requirements
Requirements:
● A Three-year post matric qualification in Records Management/Archival Studies/Knowledge Management/Information Science or in Public Administration.
● A minimum of three (3) years’ experience in Information and records management.
Required Skills:
● Excellent communication (written and verbal) skills; computer literacy (MS Word and MS Excel).
● Meet strict deadlines and work under pressure.
Additional Advantage:
● Proven experience in the implementation of the file plan.
● Knowledge and in-depth understanding of the Electronic Records Management system and the National Archives legislation.
● Knowledge and understanding of the Promotion of Access to Information Act (PAIA) and Promotion of Administrative Justice Act (PAJA).
Enquiries: HCM at (012) 030 0735/36. Interested persons may visit the Umalusi website: www.umalusi.org.za to view the full job advertisement.
Umalusi is an equal opportunity and affirmative action employer, and all appointments will be made in accordance with the organisation’s Employment Equity Plan to promote its representativity (Coloured, Indian, and White males or females and people living with disabilities are encouraged to apply).
Correspondence will be limited to shortlisted candidates only. Umalusi reserves the right not to appoint. Failure to attach the CV (excluding supporting documents) will disqualify your application.
The closing date for applications is 24 March 2026.