OFFICE ADMINISTRATOR 
Department: Office of the Chief Executive Officer 
Salary package: R304 422.00 – R457 476.00 per annum (CTC) 
Reference: HR04/26 

Purpose: Reporting to the Senior Manager: Office of the Chief Executive Officer, the incumbent will perform administrative support function within the Office of the CEO in order to support the CEO’s Office with its overall operations. 
 
Key responsibilities: The successful incumbent will be responsible for: * Maintaining an electronic and manual filing, and archiving system in the CEO’s Office to ensure efficient storage and access of information according to sound administrative practices * Ensuring the management of documents and records in the CEO’s Office in line with the Records Management Policy and Manual; and Security Policy and Manual. This will include, amongst others archiving in terms of the National Archives Act; Classification of documents and records according to top secret, secret, confidential; etc * Providing general office support by photocopying, scanning and emailing documents according to the managers’ and administrative needs * Monitoring, recording and tracking of Submissions to ensure strict adherence to prescribed timelines, and are compliant with the approved submissions templates * Assisting in ensuring the population of matters arising for all Energy Regulator, Subcommittee, Committee and Executive Committee (EXCO) / Management Committee (MANCO) meetings (and for any other meeting that may directed to do) * Organising logistics, preparing agendas and documentation for meetings with key stakeholders and ensure quality checks and timeous distribution of meeting packs * Creating and updating a database of key stakeholders and heads of organisations in the energy industry * Pro-actively monitoring and ordering necessary stationery and assisting with management and monitoring of assets for the CEO’s Office, as well as tracking stocks supplies for the CEO’s Office and order when necessary * Assisting with processing of invoices and submission thereof to Finance and Administration (FAD) for payment and requisitions for the CEO’s Office as and when required * Ensuring timely travel arrangements for staff in the Unit in line with organisational policies and procedures * Assisting with collating annual performance contracts and performance assessment, Financial Disclosure Forms of EXCO/MANCO members * Drafting and/or collating presentations, as and when requested to, at the instance of the CEO within the required timelines * Developing and continuously maintaining an electronic organisational calendar to cover all in-house and external events * Developing and continuously managing a commitment ledger in excel format to assist in the management of the budget within the CEO’s Office * Coordinating office activities and operations to ensure efficiencies by improving turnaround times * Providing support with monitoring the implementation of Directives / Protocols / Guidelines and internal processes, as developed and issued by the CEO’s Office. 

Requirements: * Diploma in Office Administration or equivalent * Minimum of three (3) years relevant experience in an administrative position. 
 
The candidate must be competent in the following: * Problem Solving Skills * Advanced Computer Skills * Conflict Management Skills * Outstanding Communication (verbal and written) Skills * Analytical Skills * Good Interpersonal Skills * Advance Administration Skills * Time Management Skills * Capable of maintaining good team relations * Ability to conduct online searches * Emotional Intelligence * Maintaining confidentiality * Attention to detail. 
 
Enquiries for this position should be directed at: Ms. Izanne Martin at 012 401 4600

CLOSING DATE: 02 April 2026 
 
The employment decision shall be informed by the Employment Equity Plan of the organisation. 
 
Interested persons should send a comprehensive CV to applications@nersa.org.za or to the National Energy Regulator of South Africa, Human Resources Division, PO Box 40343, Arcadia, Pretoria, 0007, for the attention of Ms Elizabeth Duma. 
 
NB: Applications received from recruitment agencies will not be accepted. 
 
Appointments will be subject to positive pre-employment checks and security clearance. 
 
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation. 
 
Persons with disabilities are encouraged to apply. 
Communication will be limited to shortlisted candidates only. If you do not hear from NERSA within three months of the closing date, please accept that your application was unsuccessful.