POST 05/233 : REGISTRY CLERKS REF NO: DHET99/02/2026 (X3 POSTS)
Branch: Corporate Services
Directorate: Information, Knowledge and Records Management
Sub-Directorate: General Records
SALARY : R228 321 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS : A National Senior Certificate (Grade 12). Knowledge in registry, reading, confidentiality, self-discipline, planning and organizing, good verbal and written communication, computer literacy, flexibility, team work. Competencies: Knowledge of registry duties, practices as well as the ability to capture data and operate computer, knowledge and understanding of legislative framework governing the public services, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and knowledge of disposal procedure.

DUTIES : Attend to clients, handle telephonic and other enquiries, receive and register hand delivered mail/files, receive all mails, sort, register and dispatch mail, distribute notices on registry issues, opening and closing files according to record classification system, filing/storage, tracing (electronically and manually) and retrieval of documents and files, complete index cards for all files, open and maintain franking machine register, frank post, record money and update register on a daily basis, undertake spot checks on posts to ensure
no private post is included, lock post in postbag for messengers to deliver to post office, open and maintain remittance register, record all valuable articles as prescribed in the remittance register, hand deliver and sign over remittances to finance, send wrong remittances to back to sender via registered post and record reference numbers of letters franked, keep daily record of amount of letters franked, electronic scanning of files, sort and package files for archival and distribution, compile list of documents to be archived and submit to the supervisor and keep records of archived documents.

ENQUIRIES : Ms E Sithole/ Mr R Kgare/Ms XE Rikhotso Tel No: (012) 312 5442/5498/5513

APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply
CLOSING DATE : 27 February 2026
NOTE : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website and follow the easy prompts/instructions. Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation. Women and people living with disability will receive preference in all DHET posts”. N.B. All shortlisted candidates will be required to complete a relevant competency exercise.