POST 16/20 : SECRETARY REF NO: DPSP/15/16/26/05
SALARY : R237 453 – R279 708 per annum (Level 05)
CENTRE : Armscor Building, Erasmuskloof, Pretoria

REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. No experience required. Special requirement (Skills needed): Knowledge in client services, secretarial or related occupation will be an added advantage. Applicants who have completed internship in Public Service will be given preference. Applicants with prior learning, either by means of experience or alternative courses may apply. Computer literacy (Microsoft Word, Excel, Power Point, etc). Job related skills: Good telephone etiquette, Sound organisational skills/events management, excellent inter-personal skills. High level of reliability. Ability to act with tact and discretion and good presentation skills. Ability to do research and analyse
documents and situations. Good communication skills (written and verbal). Ability to act with tact and discretion and Good presentation skills. Knowledge of Departmental policies and procedures. Analytical and innovative thinking ability as well as problem solving skills. Must be able to obtain a confidential security clearance within a year.

DUTIES : Provide a secretarial/receptionist support service to the Director. Receive telephonic calls and refers the call to the correct role players if not meant for the relevant Director. Record appointments and events on a diary. Type documents for the Director and other staff within the unit. Operate office equipment e.g. Fax machine, scanner and photocopier. Record appointments and events. Provide secretarial support services to the Director, Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received. Arrange meetings and events for Director and staff in the unit. Identifies venues, invite roles players, organise refreshments, sets up for scheduled meeting and events. Process the travel and subsistence claims for the Director. Process all invoices that emanates
from the activities of the work of the Director. Record basic minutes of the meetings of the Director where required. Draft routine correspondence and reports. Do filing of documents for the Director and the unit where necessary. Administer matters like leave registers, telephonic accounts and attendance register. Receive, record and distribute all incoming and outgoing documents etc. Handle the procurement of standard items like office refreshment for the Director. Collect all relevant documents to enable the Director to prepare for
meetings. Remain up to date with regards to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the Director. Study relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Prepare briefing and notes for the Director as required. Keep manual filing system for the Director. Maintain an electronic document management database.

ENQUIRIES : Mr T.B. Khunou Tel No: (012) 355 5812
Ms M.P. Msimango Tel No: (012) 355 5974
APPLICATIONS : Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria 0001 or hand delivered during office hours to: Armscor Building, Defence Headquarters Unit, Corner Delmas and Nossob Street, Erasmuskloof, Pretoria, where it must be placed in the box at the reception or email to Sonnyboy.Nkosi@dod.mil.za

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

CLOSING DATE : 29 May 2026 at 16h00 (Applications received after the closing date and faxed copies will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months