Administration Officer Vacancy at Gauteng Department of Health
Reference Number : refs/023681
Directorate : Orthodontics
Number of Posts : 1
Package : R 325 101.00 per annum (level 07) plus benefits
Enquiries : Prof. P Hlongwa – 012 319 2690
Requirements :
Relevant Diploma/Degree with 5 years’ secretarial experience and proficiency in Microsoft Office or Grade 12 with 10 years’ experience as a secretary. Additional secretariat course certificates will serve as added advantage.
Duties :
General Office Administrative Duties: Assist the Head of Department (HOD) with the day-to-day administration of the Department of Orthodontics, including management of the HOD’s diary. Handle all messages, incoming calls and make calls as requested by HOD. Handle in-bound and out-bound correspondence in department. Receive, sort and distribute departmental postal items. Receive visitors of the Department of Orthodontics. Manage departmental records including PMDS reports and assist with departmental leave audits. Make copies of any required documentation for further distribution and other use Student Administrative duties: Upload lectures, distribute student rosters, Handle examination papers, Upload the department’s research outputs, and handle confidential reports. Order reprints of lecture notes, study guides, practical guides, etc. the said material. Assist in tabulating student marks. Organizing meetings, typing of minutes and distributing of agendas to relevant parties. The PA will also be responsible for liaison with UP Enterprises in coordinating workshops and refresher courses in the Department of Orthodontics. Financial Administrative Duties: Provide professional and ethical financial and administration support to the department: Assist with departmental procurement including the preparation of the demand plans, purchase orders and requisitions. To order specialized stationery for the department when required & keep track of departmental financial matters. Carry out any other duties as allocated by the line manager/as needed by the department.
Notes :
Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to healthjobqueries@gauteng.gov.za. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.
Employer : Department of Health
Location : University of Pretoria Oral Health Centre
Closing Date : 24-10-2025
