Personal Assistant Vacancy at COJ Office of the Executive Mayor

Department: Private Office of the Executive Mayor (POEM)
Branch: Various MMC Offices
Designation: Personal Assistant
Remuneration: R512 800.92 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:
• Matric/Grade 12;
• Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF level 6;
• 3 years’ experience operating at a Senior Secretarial level within a government environment;
• Experience in administration and document management;
• Computer Literacy in MS Office and Internet;
• High degree of interpersonal skills to interact with all levels of staff, the public, and Councillors.

Primary Function:
Provide an effective document management system by dealing with high-level correspondence that requires a direct response from the MMC, in conjunction with the Office Manager, ensuring that correspondence is dealt with timeously. Channel correspondence not requiring the MMC’s response to the Office Manager.

Key Performance Areas:
• Provide assistance to the Member of the Mayoral Committee (MMC) through the Office Manager in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC are followed through and completed within required standards and deadlines;
• Provide assistance to the MMC in terms of logistics and recording of meeting outcomes;
• Ensure diary management of the MMC;
• Provide office support and administrative office assistance;
• Manage internal liaison services from both the administration, political, and stakeholder areas;
• Provide assistance with ad-hoc functions/events.

Leading Competencies:
• Computer literacy (All MS Office Applications);
• High level of interpersonal skills to interact with all levels of strategic/public and councillors;
• Teamwork, Accountability, and Ability to work under pressure.
Core Competencies:
• High level of confidentiality;
• Attention to detail;
• Initiative;
• Professionalism;
• Sound judgement;
• Work independently and under pressure;
• Multi-skilled in a range of roles applicable to the position.

“All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups including those with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote its equitable representation in terms of race, gender and disability.

Please take note that only online applications will be considered. Please apply by using the following link below:
https://share-eu1.hsforms.com/1z2fsohy2Q3SWJnIV0mC74wew554

ENQUIRIES ONLY:
Contact Person: Patience Silimela
Tel No: 011 407 6835

CLOSING DATE: THURSDAY, 23 OCTOBER 2025

Applicants are respectfully informed that, if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful. By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection and related process. In terms of the Talent Acquisition Policy of the City of Johannesburg, you hereby consent to the following risk checks should your application be shortlisted:
• Credit Record,
• CV validation and
• Employment record verification,
• Criminal check, and
• Identity validation.