Administration Clerk Job from DPSA Circular 39 of 2025

POST 39/93 : ADMINISTRATION CLERK REF NO: 071125/06
Branch: Infrastructure Management: Southern Operations
Dir: Operations Southern
SALARY : R228 321 per annum (Level 05)
CENTRE : Uitkeer

REQUIREMENTS : A Senior/Grade 12 certificate. Have knowledge/competencies of clerical functions, Knowledge of basic financial operating systems (SAP). Knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of problem solving and analysis. A highly motivated individual with good time management and organisational skills. Excellent interpersonal
and communication skills are required to deal with people at all levels in the Department and the incumbent must have skill in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint. Have accountability and ethical conduct. Teamwork and flexibility. Communication skills, verbal and written. Client orientation and customer focus.

DUTIES : Render general clerical support services to the Scheme Manager and the officials within the Directorate. Keep and maintain the incoming and outgoing registers in the Directorate. Receive and respond to queries timeously. Transport: Accident and inspections of subsidised and vehicles. Report of all accidents by user and completion of accident reports from user filed. Check correctness of accident reports from users. Investigate accidents and prepare report based on findings. Reporting of accidents to Service Providers and SAPS to obtain reference and case numbers. Complete relevant documents to for monthly rental of fleet vehicles through a travel agent. Ensure approval to repair in writing for all accident damaged vehicles. Administer an inspection programme in line with the transport policy. Receive and inspect vehicles from service providers. Report on subsidised transport and conduct Inspections as per established programme. Transport: Administration of long-term, short-term vehicles. Prepare trip authority and ensure that it is signed by relevant officials. Issued fuel card and complete form to be signed by relevant officials. Transport: Log-sheet and trip authorities-subsidised, Service Provider of long-term, shortterm vehicles. Obtain Kilometres readings from users/driver. Receive log-sheet and trip authorities, fuel slip etc. Compare approved trip authorisation and itinerary with log-sheet. Check correctness of logs and submit to be Signed off by Supervisor. Transport; Monthly Reporting. Compile monthly reports based on vehicle usage, compliance to approvals and fuel usage in relation to kilometres travelled. Ensure proper filing systems in place for all transport related documentation. Provide financial administration support.

ENQUIRIES : Ms S Cannon, Tel No: (063) 500 6215
APPLICATIONS : All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/
NOTE : Preference will be given to candidates from the geographical area

DEPARTMENT OF WATER AND SANITATION
CLOSING DATE : 07 November 2025
NOTE : Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za/ Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No
late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the abovementioned requirements will not be considered. All shortlisted candidates pertaining to Senior Management Services (SMS) posts will be subjected to a technical and competency assessment and a pre-entry certificate obtained from the National School of government is required prior to the appointment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of
the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.’’