Administration Clerk Job in Thohoyandou High Court

POST 39/79 : ADMINISTRATION CLERK (CRT) REF NO: 2025/274/OCJ
(12 months non-renewable Contract)
SALARY : R228 321 – R268 950 per annum (Level 05), plus 37% in lieu of benefits. The successful candidate will be required to sign a performance.
CENTRE : Limpopo Division of The High Court: Thohoyandou

REQUIREMENTS : A grade 12 certificate. No experience required. A valid driver’s license will be an added advantage. Skills and Competencies: Knowledge of the digital recording process e.g. system tests, recording equipment is properly functional, fault reports, Knowledge of court proceeding, digital filing system, manual filing system, Technical Skills, Communication skills, Interpersonal relations , Typing, Computer literacy (MS Office), Problems solving skills, Administration skills, Ability to work independently, Ability to work under
pressure, Team participation, Understanding of confidentiality in Government, Flexible and Attention to detail. All shortlisted candidates shall undertake a preentry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES : Provide administrative support in pre-recording of court proceedings: Check the readiness of the court prior the court proceedings, Test the CRT machine (Circuit court and local court) and reports all faults detected on the machine, capture cases set down on the CRT machine and the court book/J406, Preschedule the cases prior to commencement of the court proceedings. Proper recording of court proceedings: Record court proceedings as per the level of court, Add parties’ details per court appearance and add related annotations
for the case type in session, Pause and resume the recorder during court session breaks, and stop at the end of the day, Set up and operate the equipment for testifying in the Children’s court, Annotate all the postponed cases, Conduct regular backups of data and transfer court recordings at the end of the week, Utilise the headphones to monitor accurate recording of the court proceedings. Perform playback events during or after the session: Attend to request for playback to verify court orders and download to CD/USB, Retrieve and download cases on request, Playback the court recoding to detect any discrepancies on the recordings, Inform the Judge immediately when discrepancies are detected. Attend to general administrative functions for court administration: File and check audio CD’s in the strong room/Court Recording
Technology office, submit work performed at the circuit court immediately upon arrival, Update backups of audio CD’s, Download CD’s for transcription for the running record, attend to queries relating to court recordings and arrange own travelling to circuit courts in advance.

ENQUIRIES : HR Enquiries: Ms RF Mathobela/ Ms EM Ramaphakela Tel No: (015) 498 1758/1744
Technical enquiries: Mr. BM Tjiane Tel No: (015) 495 1447
APPLICATIONS : Applications can be via email to: 2025/274/OCJ@judiciary.org.za
NOTE : OCJ will give preference to candidates in line with the departmental Employment Equity goals.

OFFICE OF THE CHIEF JUSTICE
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.
APPLICATIONS : Limpopo/ Polokwane/ Thohoyandou: Quoting the relevant reference number, direct your application to: Provincial Head, Office of the Chief Justice Service Centre, Limpopo, Private Bag X9693, Polokwane, 0700. Applications can also be hand delivered to the High Court of South Africa: Limpopo Division, Polokwane, 36 Biccard & Bodenstein Street, Polokwane, 0699
CLOSING DATE : 14 November 2025
NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za /
www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder.