Personal Assistant to Provincial Electoral Officer at IEC NW
Personal Assistant to Provincial Electoral Officer at IEC NW
Job Title: PERSONAL ASSISTANT TO PROVINCIAL ELECTORAL OFFICER (PA TO PEO): ADMINISTRATIVE OFFICER LEVEL
Division: Provincial
Business Unit: Office of the PEO
Job Type: Permanent
Location: Provincial Office
Province: North West
Closing Date: 2026/10/05
Reference Number: NW/2026/50970
(An inclusive remuneration package of R597 201.00 per annum)
To provide general administration and office management support and assistance to the Provincial Office. This position reports to the Provincial Electoral Officer (PEO).
Duties: Set up travel, accommodation, meetings, speaking engagements and other appointments; facilitate events and conferences logistical arrangements; organise catering and refreshments; manage the day-to-day office support operations; order stationery; liaison with staff, suppliers and stakeholders for quotations, placing and expediting orders for supplies; screen phone calls, open and sort mail, and summarise reports and memos; receive visitors; take minutes; maintain files and records for the PEO; set up and manage both electronic and paper filing systems; prepare, format and catalogue information for internal and external distribution; write letters and memos, compile data for reports, create computerised presentations, write reports, transcribe dictation, edit, proof-read, and transmit text, data, and graphics; complete governance reporting for PEO; provide detailed data analysis support and reports; maintain confidentiality and exercise discretion at all times;
Basic Requirements: The successful candidate must be in possession of a Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience; knowledge of the Electoral Commission and election related matters will be advantageous; ability to liaise with stakeholders and respond to financial queries; good office administration skills; good verbal and written communication skills; good organizing skills and very good knowledge of computer packages; research and project management experience will be advantageous; a valid driver’s license and must be prepared to travel extensively.
